Whether you’re setting up a new office, or updating an existing one, it’s hard to know where to start when it comes to what IT equipment and software will best benefit your business. What hardware, security and cloud applications should you consider? What software is best? How do you set up a network? How can you automate routine tasks?
The best thing you can do for your new office, is to consult with a business IT specialist. As part of their service they will talk to you about your operation, what’s crucial to delivery, what’s important to your customers and what your future plans are.
Everything must work together
You want smooth-running, you want automation of tasks where possible, you want absolute compliance of yours and your customers’ data, and you want a happy, productive team, using equipment and systems that help them in their work.
Components of your setup need to be considered in the context of what you are aiming to achieve overall, so that your high-level business objectives are being met. A business IT specialist will understand this and approach your setup in its entirety so that all components work together, whether that’s connectivity for a mobile sales team, or data protection for your customer accounts; always considering, who needs to access what, for greatest business efficiency and customer service.
Of course, since this is a business setup, you will have a specific budget you need to stick to, at least for your initial setup. It’s your IT business specialist’s job to respect this and provide the best solution that fits your budget.
But your ongoing budget should also include regular payments associated with any necessary licensing, software and audits, as well as maintenance, repair and replacements costs for hardware. Upgrades and replacements can be necessary anytime from three to five years from installation of new equipment, and are often overlooked by businesses that don’t include them in their long-term financial planning.
Ongoing IT support should also form part of your budget and should be considered for all aspects of your infrastructure, including support for any members of your team who work from home or remotely elsewhere. There are many packages and levels of IT support available so it’s important to consider the terms and conditions of what you may be signing up for and whether the level of support is right for your operation.
Backup and security
If you have not investigated the best backup and security options for your business, this is an area that is likely to backfire in the long run. Increases in extreme weather mean that offices that maybe weren’t likely to flood, are now faced with the real possibility. And rapid development of technology and therefore associated vulnerabilities of your operation, mean online security is more important than ever.
An experienced business IT consultant will be able to advise you on the right backup plan and security for your business. From antivirus, and online security training for staff, to robust backup contingency measures for your office, you can make choices now that will save you in the event of a disaster and give you complete peace of mind in the meantime.
Hit the ground running
Setting up a fully-functioning, robust, efficient business IT setup from the beginning will get you off to a flying start, and give you and your team the confidence, ability and operational possibility of achieving your business goals from the get-go. With the right IT infrastructure and systems in place, all budgeted for in the short and long-term, you’ll have the freedom you need to concentrate and work on improving and innovating your business even further.
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